Assistant to Associate Provost

Job Description

The Assistant performs the following duties and responsibilities:

1. provides operational support for the activities of the Associate Provost (planning the work schedule, organizing meetings and preparing minutes, processing incoming and outgoing correspondence by e-mail, managing electronic document management, etc.);
2. carries out the preparation and collection of information and materials necessary for the activities of the Associate Provost;
3. checks the documentation submitted for consideration and signature of the Associate Provost for its proper execution and compliance of its content with the internal regulatory rules and regulations of the University;
4. plans and organizes official business trips of the Associate Provost (preparation of business trip documents, submission of reports on a business trip to the relevant structural units of the University);
5. at the request of the Associate Provost, accompany her/him to meetings and business trips;
6. at the request of the Associate Provost or the Head, provides administrative and organizational support for University events held with the participation of the Provost's Office;
7. participates in the formation in the prescribed manner of proposals and adjustments to the annual budget of the University for the administrative costs of the Division;
8. regularly improves qualifications;
9. conducts office work in the Division, including:

- conducting business correspondence and drawing up minutes of meetings at the request of management;

- storage, issuance and accounting of forms of the University, subject to protection in the Division;

- control over the accounting and storage, condition and safety of the documents of the Division before their transfer to the archive of the University for storage;

- participation in the development and updating of the nomenclature of files of the Division and the transfer of cases according to the nomenclature of the Division for storage in the archive of the University;

1. temporary performs the duties (replaces) Assistant to the Provost and/or Assistants to the Vice Provost (due to a business trip, vacation, sick leave) during a period of temporary absence (up to one month);
2. timely and properly perform the tasks of the Associate, the Operations Support Officer and the management of the University;
3. observes the requirements of the legislation of the Republic of Kazakhstan and the Employer`s internal documents;
4. is responsible for exercising the labor and performance discipline;
5. is responsible for ensuring the integrity of official documents, and prevention of the disclosure or leakage of confidential and business information, as well as information of restricted access in accordance with the legislation, Charter and internal documents of the Employer.

Qualifications

Education

Higher education, preferably in higher education institutions with teaching in English

Priority areas of specialties:

- education;

- public policy;

- administration or related area

Work experience

For a Bachelor / Specialist degree - at least 2 years;

Minimum 1 year with a master's degree in a relevant area

Knowledge

- knowledge of the legislation of the Republic of Kazakhstan in the field of education;

- knowledge of MS Office, Excel, PowerPoint;

- Proficiency in English, Kazakh and Russian languages.

Skills

- critical thinking;

- organization skills;

- effective communication skills;

- Skills in working with information and documents;

- multitasking skills;

- teamwork skills

Additional Information

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values

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