Executive Vice President Support Specialist

We are seeking a highly skilled and experienced professional to join our team as an Executive Vice President Assistant.

The successful candidate will provide exceptional support to the EVP, ensuring seamless execution of administrative tasks, maintaining accurate records, and facilitating effective communication with various stakeholders.

This is a fantastic opportunity for someone who is organized, proactive, and possesses excellent interpersonal skills.

The Assistant to the Executive Vice President will be responsible for:

• Managing the EVP's calendar, organizing meetings, and coordinating work processes;

• Receiving and redirecting incoming phone calls;

• Determining priorities and managing time efficiently;

• Monitoring documentation control and storage, ensuring proper condition and safety of EVP's documents until they are archived;

• Transferring documents to the archive according to the EVP's file index;

• Drafting the EVP's file index annually;

• Controlling and managing electronic document systems of the EVP, ensuring proper review of documentation;

• Checking documents (both electronic and paper) submitted for EVP's signature or decision-making for correct formatting and compliance with internal regulations;

• Planning and organizing business trips for the EVP;

• Preparing committee and working group meetings chaired by the EVP;

• Drafting memos, outgoing letters, decisions, and other documents on behalf of the EVP;

• Facilitating communication between the EVP and university departments, including schools and private institutions;

• Collecting and providing the EVP with all requested information;

• Translating documents from government bodies into English;

• Performing oral and written translations from English;

• Accompanying the EVP at meetings and other events;

• Upon request of the EVP, creating and participating in working groups for various business processes;

• Taking minutes during meetings with the EVP when necessary, preparing participant lists, agendas, attendance sheets, and drafting final documents;

• Organizing visits and programs for local and international partners;

• Coordinating specific issues with department staff and relaying EVP's directives when requested;