Executive Assistant

IDEMIA Public Security's Travel and Transport division has been pioneering innovative solutions for secure global mobility for over 40 years. Our team of 500+ professionals specializes in ensuring safe movement of people and objects worldwide. With 2200+ installed gates and touchpoints processing 700 million passengers annually, we develop end-to-end solutions, integrating biometrics, ID management, and data analytics to enhance the passenger experience without compromising security. Committed to shaping the future of global travel, we adapt to market needs to ensure secure, efficient journeys.

A French-Kazakh joint venture, Qazaqstan Identity & Security LLP, is seeking a proactive and highly organized Office Manager to join our team in Astana. This position is ideal for someone with strong administrative and communication skills, excellent English proficiency, and a hands-on approach to office operations.

• Managing all incoming and outgoing correspondence (document flow)
• Translating documents and communications from/to English
• Preparing visa support documents for foreign specialists
• Coordinating with suppliers (contract requests, acceptance acts), reconciling monthly expenses
• Drafting and maintaining meeting minutes and internal protocols
• Ordering office supplies and essentials
• Coordinating with couriers and postal services
• Organizing internal events, offsite team-building activities, and business trips

• 1–3 years of relevant work experience
• Excellent written and verbal communication; strong knowledge of business etiquette
• High level of accuracy, responsibility, and self-motivation
• Advanced level of English (C2) — mandatory
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage conflict and resolve issues efficiently