Personal Assistant

We are looking for: A highly organized, discreet, and proactive Personal Assistant to support the day-to-day operations of a high-net-worth individual and their Family Office. The ideal candidate will be hands-on, adaptable, and able to manage a variety of personal, administrative, and lifestyle-related tasks with a high level of professionalism and confidentiality. Key Responsibilities: Provide full personal assistance to the principal, including daily scheduling, calendar management, travel planning, and correspondence handling Manage personal and household-related tasks such as bill payments, appointments, gifts, and errands Act as a key point of contact for household staff, service providers, and vendors Coordinate travel logistics: booking flights, accommodations, visas, and detailed itineraries Handle confidential documents, maintain records, and manage filing systems (both digital and physical) Support event planning and execution for private functions (dinners, trips, celebrations) Assist with family-related tasks including school communications, healthcare appointments, and holiday arrangements Liaise with the family office team on financial or legal tasks when required (e.g. signing documents, delivering information) Ensure smooth day-to-day operations with a proactive can-do attitude Be on-call for urgent matters outside standard working hours, if necessary Key Requirements: Proven experience as a Personal Assistant, Executive Assistant, or in a similar role ideally within a family office or private household Excellent organizational and multitasking skills, with strong attention to detail High level of discretion and trustworthiness when handling sensitive information Strong written and verbal communication skills Tech-savvy and confident using MS Office, Google Workspace, apps for planning and communication Proactive, solution-oriented, and calm under pressure Ability to work independently and manage competing priorities Flexibility with working hours and availability Fluency in Russian and English, additional languages are a plus Bachelors degree or relevant qualification Valid driving license (if needed for errands)